What Is a Name Change Affidavit?
A name change affidavit is a legal document that formally declares your intention to change your name. It serves as written proof that you are voluntarily adopting a new name for all legal and official purposes. This sworn statement typically includes your old name, new name, address, and the reason for the change.
The affidavit acts as the first official record of your name change and is often required before you can update your name on important documents like your passport, driver’s license, bank accounts, and educational certificates.
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When Do You Need a Name Change Affidavit?
A name change affidavit is typically required in several situations:
- After marriage or divorce when changing your surname
- When correcting spelling errors in your official name
- If you’re known by multiple names in different documents
- When changing your child’s name (requires parental consent)
- For religious or personal reasons to adopt a new name
- When your name is difficult to pronounce or spell
Understanding when you need this document is crucial as requirements vary by jurisdiction and purpose. Some institutions may accept just the affidavit, while others might require additional documentation like newspaper publications or court orders.
Types of Name Change Affidavits
Standard Name Change Affidavit
Used for general name changes for adults. This is the most common type and includes a declaration of your old and new names, along with your reason for changing.
Marriage Name Change Affidavit
Specifically designed for women changing their surname after marriage. Includes details of the marriage date and spouse’s name as supporting information.
Minor Name Change Affidavit
Used by parents or legal guardians to change a child’s name. Requires signatures from both parents (when applicable) and must include the reason for changing the minor’s name.
Name Correction Affidavit
Used to correct spelling errors or minor variations in your name across different documents. Declares that both versions refer to the same person.
One and the Same Person Affidavit
Confirms that two different names (like “Robert Smith” and “Bob Smith”) belong to the same individual. Useful when you have documents with name variations.
Religious Name Change Affidavit
Specifically for name changes due to religious conversion or adoption of a religious name. Often includes reference to the religious ceremony or authority.
Step-by-Step Guide to Creating a Name Change Affidavit
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Determine the Appropriate Affidavit Type
Based on your situation (marriage, correction, minor’s name change), select the appropriate affidavit format. Different circumstances require different information and may have varying legal requirements.
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Gather Required Information
Collect all necessary personal details including:
- Your current legal name (as it appears on official documents)
- Your new desired name (spelled exactly as you want it to appear)
- Current residential address
- Date of birth
- Reason for name change
- Supporting documents (marriage certificate, birth certificate, etc.)
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Obtain the Correct Stamp Paper
Purchase stamp paper of the appropriate value as required by your local jurisdiction. In most regions, a stamp paper of ₹10-100 is sufficient, but this varies by location.
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Draft the Affidavit Content
Write or type the affidavit following the standard format:
I, [Current Full Name], son/daughter of [Father’s Name], residing at [Complete Address], do hereby solemnly affirm and declare as follows:
1. That my name is [Current Full Name] as recorded in my [mention document like birth certificate/passport].
2. That I have decided to change my name from [Current Full Name] to [New Full Name] for all purposes hereafter.
3. That both the names [Current Full Name] and [New Full Name] refer to one and the same person, i.e., myself.
4. That I undertake to use my new name [New Full Name] for all purposes, such as official documents, records, dealings, and transactions hereafter.
VERIFICATION: I, [New Full Name], verify that the contents of this affidavit are true and correct to the best of my knowledge and belief. Nothing material has been concealed therefrom.
Verified at [Place] on this [Date] day of [Month], [Year].
DEPONENT
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Get the Affidavit Notarized
Visit a notary public officer with your drafted affidavit on stamp paper, along with your identification documents. The notary will witness your signature and officially stamp and sign the document.
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Make Multiple Copies
Create several photocopies of the notarized affidavit for submission to various authorities. Keep the original in a safe place.
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Publish in Newspapers (If Required)
In many jurisdictions, you need to publish your name change in two local newspapers (one in English and one in the regional language). Keep several original copies of these newspapers.
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Gazette Notification (If Required)
For complete legal recognition, publish your name change in the official government gazette. This step is mandatory for government employees and recommended for others.
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Sample Name Change Affidavit Templates
Standard Name Change Affidavit Template
AFFIDAVIT FOR CHANGE OF NAME
I, _____________ (current name), son/daughter of _____________, aged about ___ years, resident of _________________________________ (complete address), do hereby solemnly affirm and declare as follows:
1. That I was born on __________ (date of birth).
2. That my name has been recorded as _____________ (current name) in my educational certificates and other documents.
3. That I have decided to change my name from _____________ (current name) to _____________ (new name).
4. That I shall be known as _____________ (new name) in all my future dealings, transactions, and records.
5. That both the names _____________ (current name) and _____________ (new name) belong to one and the same person, i.e., myself.
VERIFICATION: I hereby verify that the contents of this affidavit are true and correct to the best of my knowledge and belief. Nothing has been concealed therein.
Verified at __________ on this ___ day of ________, 20__.
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Marriage Name Change Affidavit Template
AFFIDAVIT FOR CHANGE OF NAME AFTER MARRIAGE
I, _____________ (maiden name), daughter of _____________, aged about ___ years, resident of _________________________________ (complete address), do hereby solemnly affirm and declare as follows:
1. That I was born on __________ (date of birth).
2. That I was known as _____________ (maiden name) before my marriage.
3. That I got married to _____________ (husband’s name) on __________ (date of marriage) at __________ (place of marriage).
4. That after my marriage, I have adopted my husband’s surname and now wish to be known as _____________ (new name with husband’s surname).
5. That both the names _____________ (maiden name) and _____________ (new name) belong to one and the same person, i.e., myself.
VERIFICATION: I hereby verify that the contents of this affidavit are true and correct to the best of my knowledge and belief. Nothing has been concealed therein.
Verified at __________ on this ___ day of ________, 20__.
DEPONENT
Download All Templates
Get access to our complete collection of name change affidavit templates, including formats for minors, religious name changes, and name corrections.
Common Mistakes to Avoid
Common Mistakes
- Incomplete Personal Details: Missing address, age, or parent’s name can invalidate your affidavit.
- Inconsistent Name Spelling: Ensure your current and new names are spelled consistently throughout the document.
- Improper Notarization: An affidavit without proper notary attestation has no legal value.
- Using Plain Paper: Using regular paper instead of the required stamp paper can make your affidavit legally invalid.
- Vague Reason for Change: Not clearly stating why you’re changing your name may cause authorities to question your intent.
- Missing Supporting Documents: Failing to attach required documents like marriage certificates when applicable.
- Incorrect Jurisdiction: Not following the specific requirements of your local jurisdiction.
Important: Always verify the specific requirements for name change affidavits in your jurisdiction before proceeding. Requirements can vary significantly between different states, countries, and even for different purposes (passport update vs. bank account update).
Jurisdiction-Specific Tips
| Jurisdiction | Stamp Paper Value | Newspaper Publication | Gazette Notification | Additional Requirements |
| Delhi | ₹10 | Required (2 newspapers) | Required | ID proof, address proof |
| Maharashtra | ₹100 | Required (2 newspapers) | Required | ID proof, address proof, birth certificate |
| Karnataka | ₹20 | Required (1 local, 1 English) | Optional (except govt. employees) | ID proof, passport size photos |
| Tamil Nadu | ₹20 | Required (2 newspapers) | Required | ID proof, address proof |
| West Bengal | ₹10 | Required (2 newspapers) | Required | ID proof, birth certificate |
Note: The requirements listed above are general guidelines and may change. Always check with your local notary or legal advisor for the most current requirements in your specific jurisdiction.
What to Do After Getting Your Name Change Affidavit
Once you have your notarized name change affidavit, you’ll need to update your name across various documents and institutions:
- Identity Documents: Update your name on your Aadhaar card, PAN card, voter ID, and passport.
- Bank Accounts: Visit your bank branches with the affidavit to update your name on accounts and cards.
- Educational Records: Contact your educational institutions to update your name on certificates and records.
- Property Documents: Update property papers, lease agreements, and other assets.
- Insurance Policies: Notify all insurance providers about your name change.
- Employer Records: Submit the affidavit to your HR department to update employment records.
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Frequently Asked Questions
Is a name change affidavit alone sufficient to legally change my name?
In most jurisdictions, a name change affidavit is just the first step. For complete legal recognition, you typically need to publish your name change in newspapers and, in some cases, in the official government gazette. Government employees are usually required to publish their name change in the gazette. The requirements vary by location and purpose, so check your local regulations.
How much does it cost to create a name change affidavit?
The cost typically includes:
- Stamp paper: ₹10-100 (varies by state)
- Notary fees: ₹50-200
- Newspaper publication: ₹1,000-3,000 for two newspapers
- Gazette notification (if required): ₹1,000-1,500
The total cost usually ranges from ₹2,000 to ₹5,000, depending on your location and specific requirements.
How long does the entire name change process take?
The timeline varies, but you can expect:
- Affidavit preparation and notarization: 1-2 days
- Newspaper publication: 1-2 weeks
- Gazette notification (if required): 1-3 months
- Updating various documents: Varies by institution (some may take a few days, others several weeks)
The complete process typically takes 2-4 months from start to finish.
Can I change my child’s name using an affidavit?
Yes, parents or legal guardians can execute a name change affidavit on behalf of a minor child. Typically, both parents must sign the affidavit (unless one parent has sole custody). The affidavit should clearly state the reason for changing the child’s name. Some jurisdictions may have additional requirements for minors’ name changes.
Do I need a lawyer to prepare a name change affidavit?
While not legally required, consulting with a lawyer can be helpful, especially for complex situations. Many people successfully prepare their own affidavits using templates or with the assistance of a notary public. If you’re uncertain about the requirements or have a complicated case, professional legal advice is recommended.
Conclusion
A name change affidavit is an essential first step in legally changing your name. By following this step-by-step guide, you can create a valid affidavit that meets legal requirements and helps you smoothly transition to using your new name across all official documents and records.
Remember that requirements vary by jurisdiction, so always verify the specific procedures in your location. With proper preparation and attention to detail, you can navigate the name change process successfully and begin using your new name with full legal recognition.
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